What Is a Group?

A group is a collection of registered QuickBase users to which you give a name. Any user who has the power to create an application, can create a group.  If you do not have permission to create applications, you cannot create new groups.

Why create a group?

Groups can help you manage your account or application very efficiently. When you create a group, you can gather similar users together and grant application access or special permission rights to all members at once. For example, say you frequently share applications with all twenty people in your sales department. Sure, you can share with them one by one, but why not save yourself a lot of time and effort by gathering them all together in a group? That way, you can share an application once with the "sales" group, instead of selecting twenty users and sharing with each one.

An added benefit of groups is that you can use them to control access permissions within an application. Normally, you control permissions by assigning a role to a user. This role determines what the user can see or do. Save yourself loads of time by assigning a role to an entire group. Whatever restrictions come with the role then apply to each member. For example, say you've created an application to manage your bow tie business. Sales needs to know what product line they'll be offering this year, but you don't want them to see next year's top secret, in-progress designs. (Will it be stripes or polka-dots?) You could create a role that controls access in this way and assign it to the "Sales" group. Likewise, you could create a "Design" group for your firm designers and assign this group a role that forbids access to sensitive sales commission information.